Bib numbers are a core part of race day. They identify your registrants and typically tie into their timing, race stats, and photos. Without a way to assign them inside your page, you'd have to manage bibs manually outside of RedPodium, which adds extra work to your event day prep.
Bib Assignment lets you automatically assign bib numbers to your registrants directly from your page settings. You can build rules that assign a range of numbers to specific groups of registrants, reserve or restrict vanity number ranges, and blacklist numbers you never want assigned. This article covers how to access bib assignment, build your assignment rules, set up vanity bib numbers, and blacklist numbers.
Note: Bib Assignment is currently feature locked. To unlock this feature, message the support team with the chat bubble on the bottom, right corner of this page.
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Getting Started
From the Pages screen, click the pencil icon on the page you want to edit
Hover over the On-Site tab in the top menu bar
Select Bib Numbers from the dropdown
Click Create Bib Assignment Rules
Build Your Assignment Rules
In RedPodium, you can quickly assign bibs to your registrants. You can filter and order who receives which numbers within that range, and add as many rules as you need.
Create your assignment rules
Enter a Bib Number Range
Add filters, if desired. You can filter by the registration option, age division, wave time, and gender
In Order By, choose to sort bib assignments in this range by first name, last name, or wave time in ascending or descending order
Add more ranges to assign different bib number ranges to specific groups of registrants, if desired
Pro Tip: Leave all filters blank to quickly assign bib numbers to every registrant.
To organize bib numbers by group, use filters to create separate ranges. For example, you can assign bib numbers 1–100 to 5K registrants and 101–200 to 10K registrants.
Note: Filters will only appear if you have that field on your registration page and you have at least one registrant who has selected that option on the live page.
In Vanity Numbers, choose what bib numbers to allow for your vanity numbers
Restrict Vanity Numbers under "Assignment Ranges": Registrants choosing a vanity number can select only numbers within the range defined by their assignment rule
Use Specific Range for Vanity Numbers: Registrants choosing a vanity number can select a number within a custom range you define
In Blacklisted Numbers, enter any bib numbers you do not want assigned. The system will skip these numbers during bib assignment
Click Preview Bib Assignments
Preview that your bib assignments look good
Click Commit Assignments to assign these bibs to your registrants
Pro Tip: If you are using filters and do not include all registrants in your bib assignment, you will see the error: "X registrant(s) did not match any of the given ranges."
If you see this error, update your filters so all registrants receive a bib assignment.
Manage Your Bib Assignments
After assigning bibs to registrants, you can manage your bib assignments at any time.
Pro Tip: Bib numbers are assigned when you run your assignment rules. Registrants who sign up afterward will not automatically receive a bib number.
If you have new registrants, we recommend re-running your assignment rules to assign numbers to new registrants.
You can also update your bib assignment rules and rerun them to change bib assignments for all registrants.
From the Pages screen, click the pencil icon on the page you want to edit
Hover over the On-Site tab in the top menu bar
Select Bib Numbers from the dropdown
Click Update Bib Assignments
Update your assignment rules or additional settings if needed
Select Preview Bib Assignments
Toggle on Overwrite Previous Bib Assignment if you want to regenerate numbers for registrants who are already assigned, then select Regenerate and Preview
Review the new assignments
Once the assignments look correct, select Commit Assignments
Pro Tip: When Overwrite Previous Bib Assignment is turned off, updating the bib assignments only assigns numbers to new registrants without a current bib assignment. Existing bib assignments remain unchanged.
Note: If no new registrants have signed up since your last assignment, you'll see the message "No registrants matching any of the range conditions, or all registrants have been assigned numbers already."
If you see this message and want to re-assign bib numbers, toggle on Overwrite Previous Bib Assignment.
Allow Registrants to Select Vanity Numbers
Vanity bib numbers let registrants choose a number that means something to them, often for an extra fee. When you allow vanity bib numbers, registrants can select if they would like to pick their own bib number. If they select Yes, they can search for a specific number of browse a list of available bib numbers.
Pro Tip: The available vanity numbers on the live page is controlled by your bib assignment settings. Click here to learn how to set your bib assignment rules and control what numbers registrants can choose from.
From the Pages screen, click the pencil icon on the page you want to edit
Hover over your page, and click the green + icon where you want to add the field
Add the Vanity Bib Number field
Customize the Label as desired
Toggle on Financial Options if you want to charge a fee for adding a vanity bib number
Add a Description, if desired
Click Advanced Settings if you would like to further customize the field
Enable Tax Deductible Values (only if financial values are turned on): enter a tax-deductible value for this field. When this option is toggled on, enter the tax-deductible value of your option
Click Done
Click Save Now in the upper-right corner of your page to save your changes. Click Publish to publish these changes to your live page
Reporting
Once bib numbers are assigned, you can find these bib numbers in the Registrant Data Report. Use the Bib Number column to find this information.
FAQs
Can I change an individual registrant’s bib number?
Can I change an individual registrant’s bib number?
No. To change a bib number, update the assignment rules and rerun them for the affected group. Individual bib assignments cannot be edited directly.
Do I need to close registration before assigning bibs?
Do I need to close registration before assigning bibs?
No. You can create and run your assignment rules at any time, then rerun them later to assign bib numbers to new registrants.